As of January 2024, all commercial establishments that issue the NFC-e (Electronic Consumer Invoice) in Rio Grande do Sul must adapt to the TEF (Electronic Funds Transfer) system. This change, which impacts companies of all sizes that make electronic payments, aims to modernize and make the payment process more efficient, as well as increasing the security and oversight of transactions.
The mandatory integration of the TEF system with management systems, such as ERPs, is not just a tax adjustment, but an opportunity to optimize sales and payment processes in an increasingly digital and connected scenario.
What is TEF and how does it work?
TEF (Electronic Funds Transfer) is a solution that enables communication between management systems (such as ERP) and electronic payment terminals, such as card machines. It ensures that when a sale is made with a credit or debit card, the payment is automatically recorded in the system and linked to the Electronic Consumer Invoice (NFC-e), generating more security and speed in the process.
In Rio Grande do Sul, the requirement for all companies that issue NFC-e to integrate with the TEF system from January 2024 reflects an initiative by the state tax authorities to improve control over financial transactions carried out by electronic means, such as credit and debit cards. The measure aims to ensure that the data from each sale is transferred correctly to the inspection system, avoiding errors, fraud and facilitating tax audits.
What does this mean for your company?
This requirement means that, regardless of the size of your company, it needs to comply with the integration between your ERP and TEF system. This not only facilitates the generation and registration of NFC-e, but also helps to reduce the risk of manual errors, fraud and tax problems. Adapting to this new requirement is essential to ensure that your company continues to operate legally and efficiently.
In addition, integration with TEF offers a number of benefits for your business:
Automation of the Payment Process: By integrating the ERP with the TEF system, communication between the card machine and the management system is done automatically, without the need for manual intervention. This reduces errors and speeds up the sales closing process.
Tax compliance: Integration with TEF ensures that payments made are automatically recorded and associated with the NFC-e, avoiding problems with the State Revenue Service. Failure to comply with the new rules can lead to fines and tax complications for your company.
Transaction security: TEF increases transaction security because it performs encrypted communication between systems. This reduces the possibility of fraud and ensures that your customers’ data and transactions are preserved.
Efficiency and agility: ERP integration with TEF makes the sales process faster and more efficient. Payment and sales information is centralized in a single system, which facilitates data management, reporting and financial control.
The role of VendaBem systems in TEF integration
At VendaBem Sistemas, we work to ensure that your company is fully prepared for this change, offering ERP integration services with the TEF system, through our partnership with companies that specialize in this service. With integration, you can make sales with greater security and efficiency, as well as complying with tax legislation.
Our ERP already has features that allow you to easily integrate the TEF system and the NFC-e, providing a seamless and hassle-free experience. Our team is ready to help your company make the transition to this new scenario, ensuring that you can focus on growing your business while we take care of the technological side.
The importance of adapting to the new scenario
Being TEF compliant is more than a matter of tax compliance, it’s a way of optimizing your company’s financial management, increasing transaction security and improving operational efficiency. Integrating electronic payments directly with the ERP not only makes it easier to control sales, but also allows your company to adapt quickly to the constant changes in the tax and technological landscape.
Adopting the TEF system now, within the deadline set by legislation, avoids the risk of penalties and problems with the tax authorities. In addition, this ensures that your company is ready to take advantage of the opportunities of an increasingly digital market, where agility and compliance are essential for success.
Conclusion
ERP integration with the TEF system is not just a tax requirement, but an opportunity to modernize your company’s management, increase transaction security and optimize sales processes. If your company is in Rio Grande do Sul and has not yet adapted to the new system, it is important to act quickly to avoid future problems.
VendaBem Sistemas is ready to help your company integrate with TEF and ensure compliance with the new tax requirements in a simple and efficient way. Talk to us and find out how we can make this transition easier for your business.